Add or delete bookmarks in a Word document or Outlook message
A bookmark in Word works like a bookmark you might place in a book: it marks a place that you want to find again easily. You can enter as many bookmarks as you want in your document or Outlook message, and you can give each one a unique name so they’re easy to identify.
To add a bookmark, you first mark the bookmark location in your document. After that, you can jump to the location or add links to it within your document or Outlook message. You can also delete bookmarks from a document or Outlook message.
Bookmark the location
Select text, a picture, or a place in your document where you want to insert a bookmark.
Click Insert > Bookmark .
Under Bookmark name , type a name and click Add .
Note: Bookmark names need to begin with a letter. They can include both numbers and letters, but not spaces. If you need to separate words, you can use an underscore ( _ )—for example, First_heading .
Go to the bookmarked location
After creating your bookmarks, you can add links to them within your document or jump to them at any time.
Jump to a bookmark
Type Ctrl+G to open the Go To tab in the Find and Replace box. Under Go to what , click Bookmark . Enter or select the bookmark name, and then click Go To .
Link to a bookmark
You can also add hyperlinks that will take you to a bookmarked location in the same document.
Select the text or object you want to use as a hyperlink.
Under Link to , click Place in This Document .
In the list, select the heading or bookmark that you want to link to.
Note: To customize the Screen Tip that appears when you rest the pointer over the hyperlink, click ScreenTip , and then type the text that you want.
If you’re having any issues or problems with bookmarks, read about the various techniques to troubleshoot bookmarks .
Delete a bookmark
Click either Name or Location to sort the list of bookmarks in the document.
Click the name of the bookmark you want to delete, and then click Delete .
If you have inserted a hyperlink to the deleted bookmark, right-click the linked text and then click Remove Hyperlink .
Note: To delete both the bookmark and the bookmarked item (such as a block of text or other element), select the item, and then press Delete.
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2 Correct Ways to Change a Bookmark Name in Your Word Document
In the bellowing article, we would like to provide you with 2 correct ways to change a bookmark name in your Word document.
The reason is that the time you alter the bookmark name, you accidentally deleted the bookmark itself. Now we will show you 2 methods to address this problem.
Method 1: Change the Bookmark Name and Update Cross-references Manually
- Next click to select the target bookmark and click “Go To”.
- Then enter a new bookmark name and click “Add”.
- In case you have multiple cross-references, we recommend you using “Find and Replace” function. Just press “Ctrl+ H” to invoke the “Find and Replace” dialog box.
- Now enter “REF DWORDR” in “Find what” text box and “REF DWORDR2” in the “Replace with” one. “DWORDR” is the original bookmark name and “DWORDR2” is the new one.
- Close the “Find and Replace” box and press “Alt+ F9” to show the reference contents again.
- Then press “Ctrl+ A” and “F9” next to update all fields in the document.
Method 2: Change the Bookmark Name and Update Cross-references via VBA
- Firstly, press “Alt+ F11” to trigger VBA editor.
- Go to the “Normal” project to insert a new module by clicking “Insert” tab first.
- Double click on the newly created module to open the editing space on the right side.
- Next paste the following macro there:
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One response to “2 Correct Ways to Change a Bookmark Name in Your Word Document”
Thanks so much for this solution. It helped me a lot.
I made one change, since there was some slight difference in my ref field syntax that caused it not to match exactly. This changed line, about half way through your script, solved the problem:
Instead of: If strFieldCode = ” REF ” & strBookMarkName & ” \h ” Then
I used If InStr(strFieldCode, strBookMarkName) Then
Thanks again!
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How to Create and Use Bookmarks in Microsoft Word
To quickly jump to another spot in your document or mark important locations, here’s how to add and use bookmarks in Word.
Like in Google Docs , bookmarks in Microsoft Word are convenient ways to mark places in your document. You can link to a bookmark from another spot, letting you quickly jump to it when you need to. This is handy for both you and your reader.
Here, we’ll show you how to create, find, link to, and delete bookmarks in Word.
How to Create a Bookmark in Word
Adding a bookmark in Word takes nothing more than a few clicks. And you can bookmark text, an image, or a specific spot.
- Start by selecting an item or placing your cursor where you want the bookmark.
- In the pop-up window, enter a Bookmark name . You can use letters and numbers, but the name must begin with a letter, and you cannot use spaces. You can, however, use an underscore to separate words if you like.
- Click Add .
Now you have a bookmark attached to your item or document location. And you can continue to add more bookmarks the same way.
How to Find a Bookmark
We’ll show you how to link to a bookmark in your document, but first, it’s important to know how to find them without links.
- Head to the Home tab and click the arrow next to the Find button on the right side of the ribbon in the Editing section.
- For “Go to what,” pick Bookmark .
- For “Enter bookmark name,” type in the name or select a bookmark from the drop-down list.
- Click Go To .
- When you finish with the Go To box, hit Close .
This will take you directly to the bookmark you entered or selected.
How to Link to a Bookmark
The great thing about bookmarks is that you can link to them in other places in your document. This works like a table of contents in Word, where you click the section you want to visit.
- Select the text, picture, or another item in your document to place the link to the bookmark.
- Right-click the selected item and choose Link or go to the Insert tab and click Link in the Links section of the ribbon.
- In the pop-up window, select Place in This Document on the left.
- On the right, you’ll see a section labeled Bookmarks with those you’ve created listed. Pick the bookmark you want to link to.
You’ll see the item you selected linked with blue underlined text. To visit the bookmark, hold your Control key and click the link.
Delete a Bookmark in Word
If you create a bookmark that you want to remove later, this is a simple task. Go to the Insert tab and click Bookmark . You’ll see a list of your bookmarks in the box. Select the one you want to remove and click Delete .
You will not be asked to confirm once you hit Delete, so be sure you want to remove the bookmark.
Remove a Bookmark Link
If you linked text to a bookmark as we described earlier and then deleted the bookmark, you’d need to remove the link from the text manually. This will not happen automatically when you delete the bookmark.
Go to the linked text, right-click, and choose Remove Hyperlink .
If you choose not to remove the link from the text or forget, holding Control and clicking the link will do nothing.
Bookmark Important Spots in Word
Using bookmarks in Word is a terrific way to jump to specific locations in your document. And if you’d like to link to another file, an email address, or a heading in your document instead, check out our how-to for that as well!
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Word Bookmarks
A bookmark in Word is just like a bookmark that you would use to mark your place in a novel. You use bookmarks to mark a location in a document so that you can quickly find and jump back to it.
Add a Bookmark
- Select the text you want to bookmark.
You can select text, select a picture, or simply place the cursor at a specific location.
- Check the Insert tab.
- Expand the Links group, if necessary.
The Bookmark dialog box opens.
- Type the name of the bookmark.
The bookmark is created and can be used to jump directly to the selected spot in the document.
Bookmark names can be from 1 to 40 characters in length, must begin with a letter, and can only contain numbers, letters, or the underscore character — no spaces.
Find a Bookmark
- From the Insert tab, click the Links group again, if necessary.
The Bookmark dialog box, in addition to letting you create bookmarks, also displays the bookmarks you’ve already added.
- Select a bookmark from the list.
- Click the Go To button.
Word jumps directly to the bookmarked location.
If you want to delete a bookmark, you can do so from the Bookmark dialog box.
Press Ctrl + G to open the Go To dialog box, which is another place you can search for and jump to bookmarks.
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You are here, bookmark feature in microsoft word.
You can add bookmarks to a document so you can easily find or link to a location. This tutorial uses the Office 2016 version, but can easily be transferrable to Office 2013 and 2010 versions.
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Bookmarks in a Word document
Create a bookmark.
To create a bookmark in a Word document, follow the next steps:
1. Do one of the following:
- Position the cursor at the location where you want to insert the bookmark, or
- Select the text that you want to include into the bookmark:
2. On the Insert tab, in the Links group, click the Bookmark button:
3. In the Bookmark dialog box, in the Bookmark name box, enter a name for the bookmark you want to create or replace the name that is currently in the Bookmark name box, then click the Add button:
- Bookmark names need to begin with a letter and contain only letters, numbers, and underscore characters (“_”). If you type any prohibited symbols, the Add button becomes inactive.
- If there are other bookmarks in the document, the last created bookmark is selected, and its name is displayed in the Bookmark name box.
- If you have selected a text that contains a bookmark (bookmarks), that bookmark (last created from the selected bookmarks) will be selected in the list, and its name is displayed in the Bookmark name box.
Display a bookmark
By default, Word hides bookmarks. They can be displayed using the Word settings (see How to show/hide bookmarks in a Word document ). Two kinds of markers indicate bookmarks:
Go to a bookmark
You can quickly jump directly to any bookmark from:
1. The Bookmark dialog box:
In the Bookmark dialog box, in the Bookmark name list, select bookmark name and click the Go To button (or double-click the bookmark you want to go to):
- It is convenient to sort bookmarks by location (in document order). To do so, select the Location item from the Sort by options.
- In addition to bookmarks created by authors or editors, a document can contain bookmarks created by Word – technical bookmarks. To see all bookmarks in a document, select the Hidden bookmarks check box:
2. The Find and Replace dialog box:
2.1. Open the Find and Replace dialog box with the Go To tab displayed by doing one of the following:
- Press Ctrl+G .
- On the Home tab, in the Editing group, click the Find dropdown list, and then choose Go To... :
2.2. In the Find and Replace dialog box, on the Go To tab:
- In the Go to what list, select Bookmark ,
- Click the Go To button.
3. A hyperlink to the bookmark. Select a reference in the document and click it to jump to the bookmark (see how to create a cross-reference ):
Create a reference to a bookmark
Word offers two ways how to link to a bookmark:
- By creating a cross-reference,
- By adding a hyperlink to a bookmark.
To create a hyperlink to a bookmark (same as to a heading), do the following:
1. Type or select a text or object you want to use as a hyperlink.
2. Do one of the following:
- Press Ctrl+K on the keyboard.
3. In the Insert Hyperlink dialog box:
- In the Link to list, select the Place in This Document item,
- Make sure that the Text to display text box contains the correct text for the link,
Delete a bookmark
To delete any bookmark , do one of the following:
If you select all bookmark text (between square grey brackets), this deletes the bookmark with the selected text.
- On the Insert tab, in the Links group, click the Bookmark button.
- In the Bookmark dialog box, select the bookmark that you want to delete and click the Delete button:
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Add bookmarks in word – instructions and video lesson.
Add Bookmarks in Word: Overview
You can add bookmarks in Word to mark certain text and create a link to it. This lets you use the “Bookmark” dialog box to find the text again, instead of scrolling through the whole document. You can add bookmarks in Word by selecting the text to which to assign a bookmark. Alternatively, you can click into the document to place the insertion mark cursor where you want to set the bookmark.
Then click the “Insert” tab in the Ribbon. Then click the “Bookmark” button in the “Links” button group to open the “Bookmark” dialog box. In the “Bookmark” dialog box, enter the bookmark’s name into the “Bookmark name:” field. Bookmark names must start with a letter. Bookmark names cannot contain any spaces. However, you can use the underscore symbol (_) to separate words or numbers. If you use an unacceptable character in the “Bookmark name:” field, the “Add” button appears grayed out and unavailable. You must then change the name to continue. To add the bookmark and close the dialog box, click the “Add” button.
Add Bookmarks in Word – Instructions: A picture of a user inserting a bookmark into a Word document by using the “Bookmark” dialog box.
To go to bookmarks after creating them, click the “Insert” tab in the Ribbon. Then click the “Bookmark” button in the “Links” button group. In the “Bookmark” dialog box that then opens, select the bookmark to which to navigate from the list. Then click the “Go To” button. You then move to the selected bookmark’s location in your document.
To delete a bookmark in Word, click the “Insert” tab in the Ribbon. Then click the “Bookmark” button in the “Links” button group. In the “Bookmark” dialog box that then opens, select the bookmark to delete from the list. Then click the “Delete” button. The bookmark is immediately deleted.
Add Bookmarks in Word: Instructions
- To add bookmarks in Word, select the text to which to assign a bookmark.
- Alternatively, click into the document to place the insertion mark cursor where you want to set the bookmark.
- Then click the “Insert” tab in the Ribbon.
- Then click the “Bookmark” button in the “Links” button group to open the “Bookmark” dialog box.
- In the “Bookmark” dialog box, enter the bookmark’s name into the “Bookmark name:” field.
- Bookmark names must start with a letter. Also, bookmark names cannot contain any spaces. However, you can use the underscore symbol to separate words or numbers.
- To finish creating your bookmark and close the dialog box, click the “Add” button.
- To go to bookmarks after creating them, click the “Insert” tab in the Ribbon.
- Then click the “Bookmark” button in the “Links” button group.
- In the “Bookmark” dialog box that opens, select the bookmark to which to navigate from the list.
- Then click the “Go To” button.
- You then move to the bookmark location in your document.
- To delete a bookmark in Word, click the “Insert” tab in the Ribbon.
- In the “Bookmark” dialog box that opens, select the bookmark to delete from the list.
- Then click the “Delete” button.
Add Bookmarks in Word: Video Lesson
The following video lesson, titled “ Inserting Bookmarks ,” shows how to add bookmarks in Word. This video lesson about how to add bookmarks in Word is from our complete Word tutorial , titled “ Mastering Word Made Easy v.2019 and 365 .”
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How to Use the Bookmarks Feature in Microsoft Word
You can use bookmarks in Microsoft Word to identify parts of a large document. This enables you to navigate and link to these sections. Here's how!
Using Microsoft Word's bookmarks, you can mark text, pictures, and places in your document that you want to return to. This is similar to underlining a passage or word in a book.
Instead of scanning through an entire document, bookmarks will help you to jump straight to the desired text, picture, or place. The bookmark feature is also available in Outlook, and you can add as many bookmarks as you like.
You can also name each bookmark for easy reference. In this article, you'll learn how to use bookmarks in Microsoft Word, along with tips on how to add bookmarks.
What Is a Bookmark in Microsoft Word?
A bookmark in Microsoft Word works with hyperlinks, allowing you to navigate to any specific place within the document. It functions like an internal link between sections of your document.
This is particularly useful for navigating lengthy documents. You can use bookmarks to jump from section to section without having to scroll through page after page of text. For instance, you can link topics in your table of contents to the exact pages where they begin using bookmarks.
With that being said, let's now see how to add and use a bookmark in Microsoft Word.
How to Add and Use Bookmarks in Microsoft Word
You can add a bookmark in Microsoft Word in three simple steps.
- First, select where you want the bookmark added.
- Next, insert the bookmark.
- Then add a hyperlink that points to your bookmark.
Note that you can only add bookmarks to a Word document via the Microsoft Word desktop app.
How to Add a Bookmark in Microsoft Word
Related: How to Add and Manage Bookmarks in Kindle
How to Add a Link to a Bookmark in Microsoft Word
Here's how you can add a hyperlink to a bookmark in Microsoft Word.
- While still in the open Word document, select the text, picture, or location where you'll like to add a link to your bookmark.
- You can equally change your anchor text. To do so, simply edit your Text to display and click OK when done.
Once added, when you click on the link, it will take you straight to your bookmark.
Related: The Best Websites to Bookmark for Learning Math Step by Step
How to Find a Bookmark in Microsoft Word Using Go To
The Go To feature allows you to jump to a page, section, line, bookmark, comment, footnote, and so on, instead of scrolling or using links. Here's how to find your bookmarks in Microsoft Word via Go To.
- Press Ctrl + G , or click on Home > click on the Find drop-down arrow in the right-hand corner of the ribbon area and select Go To .
- This will take you to the specified bookmark. Click Close when done.
How to Make Bookmarks Visible in Microsoft Word
By default, bookmarks are not shown in Microsoft Word. Here's how to get Microsoft Word to show bookmarks.
- Go to File , scroll down to the bottom and click on Options , then click on Advanced .
- Now, click OK to exit.
If you add bookmarks to text or pictures, the bookmarks will now be displayed as square brackets [ ] . On the other hand, if you add bookmarks to an area by simply placing your cursor, your bookmarks will appear as an I -beam.
How to Delete a Bookmark in Microsoft Word
Just as you can add a bookmark, you can also delete a bookmark in Microsoft Word. Here's how:
- Open the Word document, click on Insert , then click on Bookmark .
- You'll have to repeat this process if you want to delete multiple bookmarks.
How to Remove a Link From a Deleted Bookmark
Even though you have deleted a bookmark, the link you added will still be there. Here's how to remove the link from a deleted bookmark in Microsoft Word.
- You should do this for every bookmark you delete.
If you don't, and you share the document, other readers may mistake them for active external links.
What Happens When You Copy-Paste, Cut and Delete, and Add to Bookmarks in Microsoft Word
You can copy-paste, cut and delete, and add to bookmarks in Microsoft Word. Here's what happens when you do:
When You Copy-Paste Bookmarks in Microsoft Word
If you copy all or part of a bookmark and paste elsewhere within the same document, the original retains its bookmarks, but the pasted copy doesn't.
On the other hand, if you copy and paste parts or all of a bookmark in another document, both documents will retain the bookmarks.
When You Cut and Delete Bookmarks in Microsoft Word
If you cut an entire marked item (text or picture) and paste it elsewhere within the same document, the item, and the bookmark move to that new location. If you delete part of a bookmark, the remaining text will retain the bookmark.
Add to Bookmarks
When you add text between two characters in a bookmark, it becomes part of the bookmark. The same thing happens when you add text or photos directly in front of a bookmark's opening bracket.
However, the addition will not be included in the bookmark when you add text or photos directly after the closing bracket.
Related: The Best How-To Sites Everyone Should Bookmark
Start Using Bookmarks in Microsoft Word
Bookmarks in Microsoft Word can help you and your readers to simplify navigation within a document. It can also save you time and help you to be more productive.
Whether for Microsoft Word, Safari, Chrome, Firefox or even for PDFs, you can start using various bookmark features to improve your life and workflow.
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3 Steps to Create Bookmark in Word
Audrey Goodwin
2022-09-08 17:15:25 • Filed to: Features of MS Word • Proven solutions
A bookmark is a place and location you want to use to easily find time and time again. In the context of the World Wide Web, a bookmark is a "Uniform Resource Identifier" that is stored for later retrieval of any storage formats. We've used bookmarks since we were little for marking a spot in our books, and now we look to create bookmark in Word in order to mark a spot in our business, college, or just any informal document.
Bookmarks are a helpful tool for marking specific locations in your document, and today we will learn how to make bookmarks in Word, and how to use bookmarks in Word, as well as in other file formats.
Steps to Create Bookmark in Word
The first option to create bookmark in word.
You can easily add as many bookmarks as you like in your document or Outlook message. A bookmark in a word document represents a place you want to find easily again and again. Make sure to give each bookmark a unique name so that you can easily identify them and find them later on. To learn how to create bookmark in Word, you need to follow these steps:
1. Select any text, picture, or any other place in the document where you want to insert a bookmark.
2. Go to "Insert" and then click "Bookmark".
3. A new pop up window will appear, where you need to add a name of your bookmark. Add the name under "Bookmark name", and then click "Add". The name of your bookmark must begin with a letter.
Now that you've learned how to create bookmark in Word, and add the bookmark, you can easily jump to it by clicking "Ctrl + G" to open the "Go To" pop up window. Go to the "Find and Replace" box, and click on "Bookmark" in the "Go to what" section. Enter the name of your bookmark.
The Second Option to Create Bookmark in Word
Another option is to add hyperlinks that will take you to your bookmark. To do that, follow these steps:
1. Select the text, image, or anything else you want to use as hyperlink.
2. Right-click on your mouse, and then select "Hyperlink".
3. In the list "Link to", click on the option "Place in this document", and then select the bookmark you want the link to refer.
Advantages of PDF Format
Word documents are great for written documents. But every now and then, you need a file that independent on the hardware, operating system, and application software. That is where PDF documents come in handy. Unlike Microsoft ® Word documents, PDF documents can be opened on any operating system, any hardware, and are basically transferable documents that can be shared across multiple computer platforms. The main benefits of PDF format is that all computer users can open, review, edit, and print the document.
Nowadays, we have a plethora of PDF editing software that we can use. And in a similar way you can create bookmark in Word, you can create bookmark in PDF as well. Some might even say it is easier. One of the better PDF software options is Wondershare PDFelement - PDF Editor . Learn more how-to guide to use PDFelement .
Here are some of the main features:
- Edit PDF text and images.
- Merge and split different file formats.
- Use annotation tools to add sticky notes, highlight important text, and add shapes via hand drawing tools.
- Create PDF document from scratch, or convert any file format into a PDF file.
- Apply bookmarks and hyperlinks for better organization.
Steps to Create Bookmark in PDF Documents
We talked how to create bookmark in Word, and it was fairly easy. With PDFelement, it is easy as well. Here are the steps:
Step 1. Open PDF
Open any PDF file in PDFelement by clicking "Open File…" button.
Step 2. Create a Bookmark in PDF
Go to "View" and then click on "Bookmark". The Bookmark panel will open, and you can go to the page where you want to add a bookmark.
Choose a name that will make it easy to find the bookmark later on, and set up other operations for the bookmark in the left panel.
Another option is to go the text where you want to add bookmark, select the text or image, and then Right-Click to open the panel. Choose "Add Bookmark" from the list, at which point the Bookmark panel will open. This option works only in Windows.
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Bookmark the location ... Click Insert > Bookmark. ... Under Bookmark name, type a name and click Add. Note: Bookmark names need to begin with a letter. They can
Method 1: Change the Bookmark Name and Update Cross-references Manually · To start off, click “Insert” tab then click “Bookmark” in “Links” group
How to Create a Bookmark in Word · Start by selecting an item or placing your cursor where you want the bookmark. · Open the Insert tab and click
Select the text you want to bookmark. · Check the Insert tab. · Expand the Links group, if necessary. · Click the Bookmark button. Add a Bookmark · Type the name of
Bookmark Feature in Microsoft Word · 1. Select or highlight a location, picture, or text in your document. · 2. In the "Insert" tab on the ribbon menu, within the
1. Do one of the following: · 2. On the Insert tab, in the Links group, click the Bookmark button: · 3. In the Bookmark dialog box, in the Bookmark name box
bookmarks #microsoftword #bookmarkerrorBookmark names cannot contain spaces. If you include a space, the Add button becomes inactive.
To add bookmarks in Word, select the text to which to assign a bookmark. ; Alternatively, click into the document to place the insertion mark
How to Add a Bookmark in Microsoft Word · Open a Word document using the desktop app and go to the text or place you want to bookmark. Now, click
The First Option to Create Bookmark in Word · 1. Select any text, picture, or any other place in the document where you want to insert a bookmark. · 2. Go to "