- Business Continuity Plan
Business Continuity Plan Template
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Use this Business Continuity Plan (BCP) template as an outline for your business continuity plan that will critically assess all aspects of the business and make sure the emergency procedures and equipment are adequate. This business continuity template can help with ISO 22301 compliance and allow business continuity managers and consultants to:
- Identify key business functions and components to be prioritized for restoration and recovery during an emergency.
- Add list of processes/equipment most at risk of disrupting business operations.
- Discuss roles and responsibilities of key personnel and gather confirmation (digital signatures).
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Updated 15 Feb 2023 , Published 1 Feb 2019
What is a Business Continuity Plan Template?
A Business Continuity Plan (BCP) template is a tool used by business continuity managers and IT teams to outline strategies for keeping businesses operational despite emergencies such as extreme weather events, building evacuations, power outages, etc. It identifies high business impact operational areas, assets, and recovery strategies with assigned personnel.
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Business continuity templates can be used in any industry for IT disaster recovery, continuity of customer-facing operations, and backup of transport & logistics operations.
In this article
7 elements of business continuity planning, components of a bcp template with examples, faqs about bcp, how do you write a business continuity plan with safetyculture (formerly iauditor), featured business continuity plan templates.
When the COVID-19 pandemic hit the world, the economy took a massive hit. The need for a business continuity plan became more apparent to organizations. Business continuity planning enables businesses, small or large, to build a more resilient operation.
A Business Continuity Plan should include:
1. BCP Team
In the midst of a disaster or emergency, having a team or point person to go to will be essential. The BCP team will be responsible for planning and testing business continuity strategies. Background of each member in the BCP team can vary from organization managers or supervisors to specialists.
2. Business Impact Analysis
A business impact analysis (BIA) identifies, quantifies, and qualifies the impact of a loss, interruption, or disruption. Having a BIA will be essential in discovering risks that your business is exposed to and the potential disruptions that may occur.
3. Risk Mitigation
This element pertains to the strategies against the risks that were discovered during the BIA. Risk mitigation strategies may include putting up security and safety systems in the workplace, conducting preventive maintenance of vehicles, machines, equipment, or any asset vital to operations, and training of employees, among others.
4. Business Continuity Strategies
A good business continuity plan should establish strategies or alternate practices to keep the business running despite disruptions or disasters. An example of a continuity strategy that a lot of businesses had to implement during the pandemic was remote working or work-from-home. This enabled businesses to continue their operations and keep their employees safe from contracting COVID-19 in the workplace.
5. Business Continuity Plan
The business continuity plan is a combination of findings from the performed BIA and the recovery strategies established by the organization. A BCP plan typically includes 4 key components: scope & objectives, operations at risk, recovery strategy, and roles and responsibilities.
All relevant personnel associated with the business continuity, disaster recovery, and incident response process should be trained according to the BCP plan that’s established and agreed upon.
In the testing phase, strategies and plans are being rehearsed or exercised to demonstrate its effectiveness. Testing the plan before rolling it out will enable the BCP team to discover potential flaws and fix them before they lead to damage or injury. It is recommended to review and test the plan periodically to ensure that all protocols and strategies are up-to-date.
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BCP serves as a guide for organizations on creating an effective strategy for responding to potential business-disrupting events. Here are four key components of a BCP:
Scope & Objectives
States the purpose of the BCP, including specific business functions that should be prioritized for recovery during an emergency. This section should include examples of emergency events that would trigger the response of this BCP.
This BCP is to ensure the continuity of IT services and customer lines in the event of an unforeseen and prolonged power shutdown. Power disruption could be caused by emergency weather conditions or a building fire. Functional areas that are prioritized for recovery in this BCP include the customer support desk and finance team.
Operations at Risk
Includes possible risks with key operational functions which would greatly disrupt business and customer continuity. This also involves the magnitude of risk to each function, which will help the BCP committee decide on appropriate preventive actions.
Operation: Customer Support Operation Description: Customer support team looking after 24-hour global operations of live chat and customer calls for US, EMEA and APAC regions Business Impact: Critical Impact description: 100% of live chats go through the customer support team in Manila. 20% of live calls are routed to Manila office. A disruption would mean no more live chat support and customers experiencing significant wait times on calls Project timeline and team schedules
Outlines all the relevant procedures to restore business operations after an incident or crisis. A good recovery strategy includes a realistic recovery timeline and essential emergency resources.
IT personnel and BCP committees should operate alternate backup programs and servers to help save customer requests after power outage. Customer support should be able to receive the requests and respond to customers within 30 minutes. IT Director should operate alternate server rooms in Area B if the power outage last more than an hour to prevent huge revenue loss.
Roles & Responsibilities
Refers to key personnel and their assigned tasks during or after an incident. Each committee member has a unique set of responsibilities to successfully carry out the BCP for each business function.
Representative: Jon Sims Role: Head of Operations Contact Details: [email protected] Description of Responsibilities: 1. Must ensure BCPs are updated and must coordinate with team leaders regarding changes 2. Helps notify key stakeholders in EMEA region of threats in Customer Support programs & tools
Business Continuity Planning (BCP) is important because it helps organizations protect their business amid a crisis or emergency. A business continuity plan contains instructions that will serve as a guide for the organization to maintain their operations.
A business continuity plan should be tested at least every 6 months to verify the BCP’s effectiveness. Frequent testing can also allow the discovery of gaps, and potential issues. This will help the organization update protocols and strategies accordingly.
BCP documents should be updated regularly. If any organizational changes have been made in terms of team structures and operational procedures, the BCP should be updated. A review will be conducted to check if information in the BCP is still reliable. .
Outdated BCPs might result in loss of customer trust, huge revenue loss, and damage to brand and company reputation. This is why it is crucial for BCPs to remain up-to-date.
Regular BCP audits are essential to help evaluate emergency procedures and identify if there are vulnerabilities. They also help realign emergency procedures to the ISO 22301 standard, business goals, and industry practices. Up-to-date and efficient BCPs help businesses effectively manage any unexpected event, prevent extra costs, and continuously develop their overall processes and key functions. Using a business continuity plan checklist can aid business continuity managers and IT teams to ensure comprehensive BCP audit reports.
SafetyCulture , the world’s leading digital form mobile software, can help businesses create and prepare a good business continuity plan more efficiently. Paper-based business continuity plan templates and Excel spreadsheets can be troublesome for management to keep and regularly update. With SafetyCulture as a business continuity software , businesses can switch to a paperless planning process where you can create your own templates, easily assess the accuracy of recovery procedures, and update your plans as needed in your mobile device. With SafetyCulture, you can:
- Create and customize business continuity plans using your desktop, iPad, or even on your mobile phone
- Easily assign tasks to key personnel and BCP committee members
- Use speech to text dictation to easily complete audits
- Gather photographic evidence in your BCP drills
- Record electronic signatures as required
- Send and share an updated business continuity plan report to your team in a few taps. See sample business continuity plan PDF report here .
- Automatically save your BCPs in the cloud
To help you get started on your paperless planning, we have created the business continuity templates and checklists you can download and customize for free.
Business Continuity and Disaster Recovery Plan Template (IT)
A business continuity and disaster recovery plan template is used to identify business functions at risk during an emergency and come up with a plan for continuous operation and recovery. This business continuity and disaster recovery plan template aims to help IT teams and business continuity managers become proactive in preparing for events that could disrupt operations and come up with strategies for disaster recovery. This template empowers you to:
- Specify and prioritize IT functions for recovery during a disaster.
- Describe IT equipment/ systems at risk in disrupting normal operations and essential backup programs needed for recovery.
- Confirm assigned tasks with IT team members through their digital signatures.
Business Continuity Plan Checklist
Perform regular audits of your organization’s BCP with a business continuity plan checklist. Whether small or medium business, this checklist can be used to ensure BCPs are up to date and reflect current high impact operations. Review key operational functions outlined in the BCP including recovery strategies and relevant assigned resources. SafetyCulture (iAuditor) BCP templates can be edited to fit the organization’s needs.
- Download PDF Report
Business Continuity Awareness Checklist
This template highlights the importance of employee awareness and employee knowledge of business continuity plans and business continuity processes. As a business continuity process template, this document helps:
- Gauge the level of understanding employees have regarding BCP processes.
- Determine opportunities how to better acclimate teams to internal business continuity plans.
- Identify the need for continuous improvement of business continuity programs.
SafetyCulture staff writer
Erick Brent Francisco
Erick Brent Francisco is a content writer and researcher for SafetyCulture since 2018. As a content specialist, he is interested in learning and sharing how technology can improve work processes and workplace safety. His experience in logistics, banking and financial services, and retail helps enrich the quality of information in his articles.
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Free Business Continuity Plan Templates
Smartsheet Contributor Andy Marker
October 23, 2018
In this article, you’ll find the most useful free, downloadable business continuity plan (BCP) templates, in Microsoft Word, PowerPoint, and PDF formats. Customize the templates to fit the needs of your business, ensuring you maintain critical operations at all times.
Included on this page, you’ll find a business continuity plan template , a small business continuity plan template , a business continuity framework template , and more.
Business Continuity Plan Template
Download Business Continuity Plan Template
Word | PowerPoint | PDF | Smartsheet
Use this template to document and track your business operations in the event of a disruption or disaster to maintain critical processes. With space to record business function recovery priorities, recovery plans, and alternate site locations, this template allows you to plan efficiently for disruption and minimize downtime, so your business maintains optimal efficiency. This template is available for download in Microsoft Word, PowerPoint, and PDF formats.
Additionally, you can learn the definition of a business continuity plan, the steps involved in business continuity planning, as well as about the business continuity lifecycle in our article about business continuity planning .
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IT Service Continuity Plan Template
Download IT Service Continuity Plan Template
This template is geared specifically to IT business operations and aims to maintain IT processes despite any possible harmful disruption. Use this template to document recovery objectives, teams, and strategies in order to accurately capture all facets of the continuity plan needed for an IT team. This template is available in both Word and PDF formats.
Business Continuity Framework Template
Download Business Continuity Framework Template
Word | PowerPoint | PDF
This template outlines the structure involved in creating a business continuity plan. It provides an easy, comprehensive way to detail the steps that will comprise your unique BCP. Use this template to plan each phase of a typical BCP, including the business impact analysis, recovery strategies, and plan development. This template can serve as an overall framework for your larger BCP plan.
Business Continuity Program Template
Download Business Continuity Program Template
Similar to the business continuity plan template, this template documents the steps involved in maintaining normal business operations during an unplanned disruption or disaster. Using this template, you can plan out the critical elements needed to continue business as usual, including recovery priorities, backup and restoration plans, and alternate site locations. This template is available for download in both Microsoft Word and PDF formats.
Business Continuity Procedure Template
Download Business Continuity Procedure Template
Much like the business continuity framework template, this template helps users create a thorough, streamlined BCP by detailing the procedure involved in creating and maintaining a plan, as well as implementing one. Use this template to document everything from a business impact analysis to plan development, plan testing, and exercises. Download this template in Microsoft Word, PowerPoint, or PDF to get started.
Business Continuity Plan Template for Nonprofits
Download Business Continuity Plan Template for Nonprofits
In the event of a disruption in business that affects your nonprofit organization, use this template to document a business recovery strategy, identify alternate business locations, and effectively plan for inevitable business downtime. This template is available for download in Microsoft Word and PDF formats.
School Business Continuity Plan Template
Download School Business Continuity Plan Template
Plan for disruptions in regular school activities and operations in the event of emergency or crisis with this helpful template. This template, designed with schools, colleges, and universities in mind, allows you to prioritize operations and responses, identify important phases of recovery, design a restoration plan, and more.
Small Business Continuity Plan Template
Download Small Business Continuity Plan Template
Record your business recovery priorities, identify alternate site locations to conduct business, create recovery teams, and assign recovery responsibilities to specific team members with this continuity plan for small businesses. Ensure that you are able to maintain critical processes and minimize downtime so your business can keep moving forward.
SaaS Business Continuity Plan Template
Download SaaS Business Continuity Plan Template
Use this business continuity plan template to keep your SaaS business productive and efficient, despite any unforeseen events or disruptions. With space to record everything from recovery procedures and strategies to relocation strategies and alternate site locations, you’ll be able to keep business moving and remain productive during a crisis or disruption.
Business Continuity Plan Template for Medical Practices
Download Business Continuity Plan Template for Medical Practices
Identify risk strategies for specific areas of business, like clinical, finance and operations, and IT, designate specific recovery strategies, and prioritize the most important, mission-critical operations for your medical practice with this complete business continuity plan template.
Business Continuity Plan Template for Healthcare Organizations
Download Business Continuity Plan Template for Healthcare Organizations
Some businesses, like healthcare organizations, rely on critical processes and procedures to maintain productivity and keep both patients and staff safe. To ensure these processes are followed — even during a business disruption — use this business continuity plan template to identify all potential risks, create mitigation plans, and assign tasks to key team members.
Activities to Complete Before Writing the Business Continuity Plan
Certain steps can help you prepare to write a business continuity plan. See our article on how to write a business continuity plan to learn more.
Common Structure of a Business Continuity Plan
Every business continuity plan should include certain common elements. See our article on how to write a business continuity plan to learn more.
Tips For Writing Your Business Continuity Plan
Business continuity experts have gathered time-tested tips for business continuity planning. See our article on how to write a business continuity plan to learn more.
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Business Continuity Policy template
Download the Business Continuity Policy template here.
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About this template
- A business continuity policy sets out the intentions and direction of your business continuity programme and communicates the scope and requirements to your employees.
- This helps your employees understand their roles and responsibilities for delivering the programme so they can meet the expectations.
- A policy can also explain the legal and regulatory requirements that need to be met.
- If you include a short statement from your leadership team that explains the importance of the programme to your business, this shows your employees that business continuity is taken seriously and is essential to your organization.
The business continuity policy template will need to be customized to your organization. If you have a business continuity policy in place, you may want to check out my business impact analysis template for the next phase in your business continuity programme.
Other relevant templates available to download
Please find below a list of Frequently Asked Questions for the Business Continuity Policy
What is a business continuity policy.
The business continuity policy sets out the intentions and direction for the business continuity programme, and communicates the scope and requirements.
Why do we have a business continuity policy?
The business continuity policy is used to communicate the purpose, scope, framework and requirements of the business continuity programme to interested parties so they understand the expectations and how they contribute to the programme. Without a business continuity policy, staff may be unclear how the business continuity programme is structured and what their responsibilities are.
What is the purpose of a business continuity policy?
The purpose of the business continuity policy is to communicate to interested parties the purpose, scope, framework and requirements of the business continuity programme. This helps to set the context and expectations, including why business continuity is important to the organization.
What should a business continuity policy include?
The contents of the business continuity policy may vary depending on whether you intend to:
- Align with or meet the requirements of ISO 22301 ;
- Follow the Business Continuity Institute (BCI) Good Practice Guidelines ; and/or
- Stay consistent with the structure and approach of other internal policies at your organization.
However, typically a business continuity policy might include:
- A definition of business continuity.
- Defined scope for the business continuity programme.
- A framework for setting business continuity objectives.
- Roles and responsibilities for the business continuity programme.
- References to other relevant internal policies.
- References to standards, and legal and regulatory requirements.
- Methods and frequency for monitoring and review to support continuous improvement.
I have seen other organizations include statements of commitment to business continuity from their CEO, which I was personally impressed with as I feel that sends a positive message throughout the organization that your business continuity programme has strong leadership commitment.
If you are working towards ISO 22301 then that includes the requirements you would need to meet and similarly the BCI also identify what a business continuity policy should include in their Good Practice Guidelines so depending on your intentions with your business continuity programme, it is best to consult the relevant documentation.
The business continuity policy helps you communicate to staff that you are implementing a business continuity programme and provides both direction and requirements.
If you have uploaded your business continuity policy to your intranet, we would advise not to assume staff have read it. It needs to be communicated throughout your organization. Our advice would be to liaise with your Communications department and to discuss how best to communicate the business continuity policy. If you have a weekly or fortnightly staff briefing email for example, that could provide one method for communicating your business continuity policy.
For more information on Business Continuity, we very much recommend looking at the Business Continuity Institute’s Good Practice Guidelines .
Without a business continuity policy, staff may be unaware of the scope of the business continuity programme, their role or even that a business continuity programme exists. This could lead to confusion and cause issues with implementing your business continuity management system.
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Business Continuity and Disaster Recovery Policy Template
Download our free Business Continuity and Disaster Recovery Policy Template now.
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Adopting a full set of information security policies is a critical step in ensuring that every department and employee understands their role in helping protect company, customer, and employee data.
Please use these policy templates as a way to get your organization on the right track when it comes to full policy creation and adoption.
Business continuity and disaster recovery allow our organizations to continue operating during or recover from unforeseen circumstances that may otherwise stall business or security operations. Having staff who understands what to do in these moments is critical and this policy will guide what goes into those decisions.
The purpose of the (Company) Continuity and Recovery Policy is to provide direction and general rules for the creation, implementation, and management of the (Company) Business Continuity Plan (BCP) and Disaster Recovery Plan (DRP).
The (Company) Continuity and Recovery Policy applies to individuals accountable for ensuring business continuity and disaster recovery processes are developed, supported, tested, and maintained.
Table of Contents
Business Continuity focuses on sustaining the organization’s critical business processes during and after a disruption.
- (Company) must create and implement a Business Continuity Plan (“BCP”).
- The BCP must be periodically tested and the results should be shared with executive management.
- The BCP must be reviewed and updated upon any relevant change to the organization, at the conclusion of plan testing, or least annually.
- The BCP must be communicated and distributed to all relevant internal personnel and executive management.
- the safety and security of personnel is the first priority;
- an adequate management structure is in place to prepare for, mitigate and respond to a disruptive event using personnel with the necessary authority, experience, and competence;
- documented plans, response and recovery procedures are developed and approved, detailing how the organization will manage a disruptive event.
- A risk assessment for critical business processes and operations (Business Impact Analysis);
- An inventory of critical systems and records, and their dependencies;
- Requirements for ensuring information security throughout the process;
- Identification of supply chain relationships and the organization’s role to support critical infrastructure;
- Processes to ensure the safety of personnel;
- Communication strategies for communications both inside and outside the organization;
- Mitigation strategies and safeguards to reduce impact;
- Strategies to address and limit the reputational impact from an event;
- Contingency plans for different types of disruption events;
- Protection and availability of plan documentation;
- Procedures for plan tests, review, and updates.
Disaster Recovery focuses on restoring the technology systems that support both critical and day-to-day business operations.
- (Company) must create and implement a Disaster Recovery Plan (“DRP”) to support business objectives outlined in the (BCP/critical processes identified by a Business Impact Analysis).
- The DRP must be tested annually, at a minimum.
- The DRP must be reviewed and updated upon any relevant change to IT Infrastructure, at the conclusion of plan testing, or least annually.
- The DRP must be communicated and distributed to all relevant internal personnel and executive management.
- Roles and responsibilities for implementing the disaster recovery plan;
- List of potential risks to critical systems and sensitive information;
- Procedures for reporting disaster events, event escalation, recovery of critical operations, and resumption of normal operations;
- An inventory of backups and offsite storage locations;
See Appendix A: Definitions
- ISO 27002: 17
- NIST CSF: ID.BE, PR.IP, RS.RP, RS.CO, RS.IM, RS.RP, RC.IM, RC.CO
- Information Classification and Management Policy
- Business Continuity Plan
- Disaster Recovery Plan
Waivers from certain policy provisions may be sought following the (Company) Waiver Process.
Personnel found to have violated this policy may be subject to disciplinary action, up to and including termination of employment, and related civil or criminal penalties.
Any vendor, consultant, or contractor found to have violated this policy may be subject to sanctions up to and including removal of access rights, termination of contract(s), and related civil or criminal penalties.
Download your free copy today.
20+ SAMPLE Business Continuity Policy in PDF | MS Word
Business Continuity Policy | MS Word
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Business Continuity Plan Template & Examples
- March 22, 2021
- Business Continuity
When creating a business continuity plan, you don’t have to start from scratch. There are many freely available business continuity plan templates that you can use as the basis for your own plan. Some of these include examples of how to complete each section of the plan, which can be very useful as a guide. It can be useful to find a business continuity plan example from someone in the same industry as you. While the sections in a generic business continuity plan template will be the same irrespective of what your organization does, each section’s detail will vary according to your own operating model and the specific threats to business continuity that you face.
Starting with a business continuity plan template can really accelerate the production of your own plan, but you still need to put in the time and attention if you want a plan that will work for you when you need it. The completed plan will vary in size and complexity depending on what your organization does, how it is organized, and your specific operating model.
Business continuity plan sample
Here is a sample of one of the completed sections from a business continuity plan for XYX Inc.
Section 3: PLAN ACTIVATION
This Plan will be activated in response to any incident causing significant disruption to normal service delivery, particularly the delivery of key and critical activities. Examples of circumstances triggering activation of this Plan include:
- Loss of key staff or skills that are above normal levels of absenteeism
- Loss of critical IT systems and services, for whatever reason
- Denial of access, or damage to, facilities, e.g., loss of a building through fire
- Loss of a key resource, e.g., a major supplier vital to the delivery of a key service
Responsibility for activation
Any member of the nominated Business Continuity Team for XYZ Inc. named below has the authority and responsibility to activate and stand down this Plan:
This section of a business continuity plan sample should be included in any BCP . The full business continuity plans will vary in length and complexity, depending on the organization’s scale, its industry, and its needs. The key consideration is to keep the plan as simple as possible to aid understanding, but not so simple that there isn’t enough detail that can be followed.
Business continuity plan template
There are plenty of business continuity plan examples and templates available for free download. Here is an example of just one template for a BCP plan. This example of the structure for a business continuity plan will provide you with the basis for customization and application to a wide variety of circumstances. Each section included below includes a short description of the section and a list of specific points to address.
Section 1: Document control
A business continuity plan is an important document. It should be under formal document control, where each update is assigned a version number. A list of the version numbers and release dates should be included in each iteration of the business continuity plan, together with the list of approvers and approval dates.
Business Continuity Plan Template: Section 2: General Information
Every business continuity plan template should include a section providing general information about the plan and its purpose. This section should only provide a brief summary of the plan and not go into any detail about invocation or management processes or procedures.
This section should include:
- General recovery information such as the emergency number that can be called by anyone to report a critical incident, information about locations used by the organization, including any recovery sites.
- The types of threats, disruptions, disasters, and emergencies covered by the continuity plan.
- Critical business functions and any dependencies between them.
- Recovery timeframes.
- An outline of the recovery strategy, including how staff and critical assets will be protected.
Section 3. Plan Activation Process
This section provides information about the responsibilities for activating the continuity plan for the business and the sequence of actions that should take place to invoke the plan. This section should include:
- Business continuity team members contact information and responsibilities.
- Names and contact information for any other key individuals and stakeholders who need to be informed at the outset. e.g., the press office
- The process for invoking the plan showing any decisions that need to be made and responsibilities for making the decisions. This is usually shown as a flowchart.
- Policies and procedures that define how information about the disruption and recovery will be communicated, including the communication methods and frequency.
It’s very important to have a well-defined and known process for how to activate the plan. For some critical events, such as fires that affect the whole location, it’s pretty obvious that the plan needs to be invoked. But sometimes, the event can start as something minor but escalate to be major before you realize it. It should be possible for any employee to raise the alarm; a senior team then assesses if the plan needs to be activated or not.
BCP Template Section 4. Recovery and Restoration Procedures
This is usually the largest part of any business continuity plan. As each part of the organization works in different ways, it’s unlikely that they will all have the same recovery and restoration procedures. For example, in a manufacturing organization, the finance function could work from home, but not the factory operatives. To deal with this, each function in the organization should be responsible for developing and maintaining their own recovery and restoration procedures using the same business continuity plan template as part of the organization’s overall plan. This section should include:
- Common recovery activities and tasks, with any sequence and responsibilities.
- Actions to secure vital assets, including things like data and keys.
- Activities to restore operations.
- Relocation or remote working procedures for events that prevent access to the normal workplace.
The overall plan must also include the activities required for educating and training all staff on the plan. Without this, it’s highly unlikely that the plan will be successfully executed when needed.
Business Continuity Plan Template: Section 5. Contact Lists
This section should include contact information for everyone that needs to be aware of an actioned plan. The plan has to be readily accessible, not just in a folder locked away somewhere. Today, many organizations keep a copy of the plan in the Cloud, with a link to it from every employee’s mobile device. Having this information at hand will save time during any plan activation.
The contact lists should include telephone numbers, email addresses, physical addresses, and any other contact details for the following
- Business continuity team members.
- Function heads.
- Press offices.
- Related organizations such as head offices and other company locations.
- Emergency services.
- Government agencies.
- Business partners.
Section 6. Testing
Testing the plan is a vital part of any business continuity strategy. A plan must be tested as soon as it has been created. It is only by doing this comprehensively and diligently that you can verify if your BCP is going to work or not. Many organizations fail to give this the attention it deserves to find out that their plan doesn’t work as expected when they have to execute it for real. Testing will help you to find any parts of the plan that need to be changed or improved before it is too late.
Instead of waiting for a real disaster to happen, it is a good idea to execute the plan using a simulated emergency. This should be done with as few people as possible, knowing in advance that it isn’t a real emergency. This approach to testing business continuity will give you the best guarantee of success, as it will highlight any areas of improvement. Ideally, this will be regularly re-run using different scenarios that test different parts of the BCP plan. For example, the first scenario could test what happens if staff need to leave the premises following a fire and being unable to get back into the building. The second scenario could simulate transport issues where only half the staff are able to get to the offices. All of the scenarios considered should be included in the general information section of the BCP.
Section 7. Training and education
It is vital that all employees are aware of the BCP and what their role is in executing the plan. Some staff will require more training than others, but all should receive education about it. This section Should describe how this will be provided, including:
- The expected outcomes.
- The different methods that will be used for training and education, including any simulations.
- Who will receive what training and education?
- How success will be evaluated.
Section 8. Additional Information
An appendix can include any other relevant information, including:
- Any related business continuity plans, such as disaster recovery plans or the plans of key suppliers or partners.
- Any related forms or templates such as expense tracking and communication templates.
- References and access information for any documents and resources required for the successful plan execution.
To summarize, BCP Template & Examples
Business continuity plan examples and templates and provide a useful starting point for any organization. They should, however, only be used as a sample of a BCP. The detail must be developed by the organization taking into account their own circumstances. The BCP should contain all of the detail required to execute it successfully. The plan must be easily accessible by all staff, no matter where they are located. Robust and realistic testing using a range of different scenarios is the secret to success in business continuity planning.
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What Is A Business Continuity Plan? [+ Template & Examples]
Published: December 30, 2022
When a business crisis occurs, the last thing you want to do is panic.
The second-to-last thing you want to do is be unprepared. Crises typically arise without warning. While you shouldn't start every day expecting the worst, you should be relatively prepared for anything to happen.
A business crisis can cost your company a lot of money and ruin your reputation if you don't have a business continuity plan in place. Customers aren't very forgiving, especially when a crisis is influenced by accidents within the company or other preventable mistakes. If you want your company to be able to maintain its business continuity in the face of a crisis, then you'll need to come up with this type of plan to uphold its essential functions.
In this post, we'll explain what a business continuity plan is, give examples of scenarios that would require a business continuity plan, and provide a template that you can use to create a well-rounded program for your business.
Table of Contents:
What is a business continuity plan?
- Business Continuity Types
- Business Continuity vs Disaster Recovery
Business Continuity Plan Template
How to write a business continuity plan.
- Business Continuity Examples
A business continuity plan outlines directions and procedures that your company will follow when faced with a crisis. These plans include business procedures, names of assets and partners, human resource functions, and other helpful information that can help maintain your brand's relationships with relevant stakeholders. The goal of a business continuity plan is to handle anything from minor disruptions to full-blown threats.
For example, one crisis that your business may have to respond to is a severe snowstorm. Your team may be wondering, "If a snowstorm disrupted our supply chain, how would we resume business?" Planning contingencies ahead of time for situations like these can help your business stay afloat when you're faced with an unavoidable crisis.
When you think about business continuity in terms of the essential functions your business requires to operate, you can begin to mitigate and plan for specific risks within those functions.
Business Continuity Planning
Business continuity planning is the process of creating a plan to address a crisis. When writing out a business continuity plan, it's important to consider the variety of crises that could potentially affect the company and prepare a resolution for each.
III. Business Impact Analysis
1. [Business Impact Analysis]
This section of your plan will take the most amount of time to complete. As it is a full assessment of how a crisis will affect your business, you'll need to analyze multiple different types of scenarios that you may encounter and analyze how each one will affect your business and the specific areas of your business that will be affected.
Aim to spend a week or so drafting the analysis and collaborating with the relevant teams and stakeholders that will be involved in enacting your plan when a crisis does occur. To conduct the actual analysis, give yourself 1-2 weeks, or enough time to accurately assess the possible scenarios and impacts they will have on your business if they occur.
IV. Strategies and Requirements
1. [Proactive strategies to prevent crises]
2. [Reactive strategies to immediately respond to crises]
3. [Reactive strategies for long-term recovery from the crises]
After conducting your business impact analysis, you should have an understanding of how your business will need to respond to crises when they arise in order to come out on top. Spend a week or so crafting the strategies that will make up your continuity plan, and collaborate with relevant stakeholders.
V. Training and Testing
1. [Training schedule for employees]
2. [Testing schedule]
It's best to test and iterate on your plan multiple times a year to ensure that it's up-to-date with your business needs. Maybe you run through the plan once a quarter to ensure that everyone is on the same page and new hires have the chance to learn along with their experienced peers, or maybe you do scenario run-throughs twice a year.
- Select a business continuity team.
- Define plan objectives.
- Schedule interviews with key players in your departments.
- Identify critical functions and types of threats.
- Conduct risk assessments across each area identified.
- Conduct a Business Impact Analysis.
- Draft the plan.
- Test the plan for gaps.
- Revise based on your findings.
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Small Firm Business Continuity Plan Template
FINRA is providing a template as an optional tool to assist small introducing firms in fulfilling their obligations under FINRA Rule 4370 (Business Continuity Plans and Emergency Contact Information). The template is provided as a starting point for developing your firm’s plan. The obligation to develop a business continuity plan (BCP) is not a “one-size-fits-all” requirement, and you must tailor your plan to reflect the size and needs of your firm. Following the template does not guarantee compliance with or create any safe harbor with respect to FINRA rules, the federal securities laws or state laws, or other applicable federal or state regulatory requirements. The template does not create any new legal or regulatory obligations for firms or other entities.
October 26, 2021
- Updated to modernize and streamline the template, including changes to reflect increased use of remote offices and other alternative work arrangements.
May 12, 2010
- Updated rule citations to FINRA Rule 4370 (which carries over NASD Rules 3510 and 3520 without substantive change;
- Updated resources for business continuity planning; and
- The previously free-standing BCP Disclosure Statement is now a part of the template itself.
September 1, 2004
- Attachment added to provide a draft BCP disclosure statement, which is discussed under “Section XIII Disclosure of Business Continuity Plan” of the revised template.
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The Bottom Line
What Is a Business Continuity Plan (BCP), and How Does It Work?
Pete Rathburn is a copy editor and fact-checker with expertise in economics and personal finance and over twenty years of experience in the classroom.
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What Is a Business Continuity Plan (BCP)?
A business continuity plan (BCP) is a system of prevention and recovery from potential threats to a company. The plan ensures that personnel and assets are protected and are able to function quickly in the event of a disaster.
- Business continuity plans (BCPs) are prevention and recovery systems for potential threats, such as natural disasters or cyber-attacks.
- BCP is designed to protect personnel and assets and make sure they can function quickly when disaster strikes.
- BCPs should be tested to ensure there are no weaknesses, which can be identified and corrected.
Understanding Business Continuity Plans (BCPs)
BCP involves defining any and all risks that can affect the company's operations, making it an important part of the organization's risk management strategy. Risks may include natural disasters—fire, flood, or weather-related events—and cyber-attacks . Once the risks are identified, the plan should also include:
- Determining how those risks will affect operations
- Implementing safeguards and procedures to mitigate the risks
- Testing procedures to ensure they work
- Reviewing the process to make sure that it is up to date
BCPs are an important part of any business. Threats and disruptions mean a loss of revenue and higher costs, which leads to a drop in profitability. And businesses can't rely on insurance alone because it doesn't cover all the costs and the customers who move to the competition. It is generally conceived in advance and involves input from key stakeholders and personnel.
Business impact analysis, recovery, organization, and training are all steps corporations need to follow when creating a Business Continuity Plan.
Benefits of a Business Continuity Plan
Businesses are prone to a host of disasters that vary in degree from minor to catastrophic. Business continuity planning is typically meant to help a company continue operating in the event of major disasters such as fires. BCPs are different from a disaster recovery plan, which focuses on the recovery of a company's IT system after a crisis.
Consider a finance company based in a major city. It may put a BCP in place by taking steps including backing up its computer and client files offsite. If something were to happen to the company's corporate office, its satellite offices would still have access to important information.
An important point to note is that BCP may not be as effective if a large portion of the population is affected, as in the case of a disease outbreak. Nonetheless, BCPs can improve risk management—preventing disruptions from spreading. They can also help mitigate downtime of networks or technology, saving the company money.
How to Create a Business Continuity Plan
There are several steps many companies must follow to develop a solid BCP. They include:
- Business Impact Analysis : Here, the business will identify functions and related resources that are time-sensitive. (More on this below.)
- Recovery : In this portion, the business must identify and implement steps to recover critical business functions.
- Organization : A continuity team must be created. This team will devise a plan to manage the disruption.
- Training : The continuity team must be trained and tested. Members of the team should also complete exercises that go over the plan and strategies.
Companies may also find it useful to come up with a checklist that includes key details such as emergency contact information, a list of resources the continuity team may need, where backup data and other required information are housed or stored, and other important personnel.
Along with testing the continuity team, the company should also test the BCP itself. It should be tested several times to ensure it can be applied to many different risk scenarios . This will help identify any weaknesses in the plan which can then be identified and corrected.
In order for a business continuity plan to be successful, all employees—even those who aren't on the continuity team—must be aware of the plan.
Business Continuity Impact Analysis
An important part of developing a BCP is a business continuity impact analysis. It identifies the effects of disruption of business functions and processes. It also uses the information to make decisions about recovery priorities and strategies.
FEMA provides an operational and financial impact worksheet to help run a business continuity analysis. The worksheet should be completed by business function and process managers who are well acquainted with the business. These worksheets will summarize the following:
- The impacts—both financial and operational—that stem from the loss of individual business functions and process
- Identifying when the loss of a function or process would result in the identified business impacts
Completing the analysis can help companies identify and prioritize the processes that have the most impact on the business's financial and operational functions. The point at which they must be recovered is generally known as the “recovery time objective.”
Business Continuity Plan vs. Disaster Recovery Plan
BCPs and disaster recovery plans are similar in nature, the latter focuses on technology and information technology (IT) infrastructure. BCPs are more encompassing—focusing on the entire organization, such as customer service and supply chain.
BCPs focus on reducing overall costs or losses, while disaster recovery plans look only at technology downtimes and related costs. Disaster recovery plans tend to involve only IT personnel—which create and manage the policy. However, BCPs tend to have more personnel trained on the potential processes.
Why Is Business Continuity Plan (BCP) Important?
Businesses are prone to a host of disasters that vary in degree from minor to catastrophic and business continuity plans (BCPs) are an important part of any business. BCP is typically meant to help a company continue operating in the event of threats and disruptions. This could result in a loss of revenue and higher costs, which leads to a drop in profitability. And businesses can't rely on insurance alone because it doesn't cover all the costs and the customers who move to the competition.
What Should a Business Continuity Plan (BCP) Include?
Business continuity plans involve identifying any and all risks that can affect the company's operations. The plan should also determine how those risks will affect operations and implement safeguards and procedures to mitigate the risks. There should also be testing procedures to ensure these safeguards and procedures work. Finally, there should be a review process to make sure that the plan is up to date.
What Is Business Continuity Impact Analysis?
An important part of developing a BCP is a business continuity impact analysis which identifies the effects of disruption of business functions and processes. It also uses the information to make decisions about recovery priorities and strategies.
FEMA provides an operational and financial impact worksheet to help run a business continuity analysis.
These worksheets summarize the impacts—both financial and operational—that stem from the loss of individual business functions and processes. They also identify when the loss of a function or process would result in the identified business impacts.
Business continuity plans (BCPs) are created to help speed up the recovery of an organization filling a threat or disaster. The plan puts in place mechanisms and functions to allow personnel and assets to minimize company downtime. BCPs cover all organizational risks should a disaster happen, such as flood or fire.
Federal Emergency Management Agency. " Business Process Analysis and Business Impact Analysis User Guide ," Pages 15 - 17. Accessed Sept. 5, 2021.
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Home » Organizational Change » An Easy-to-Use Business Continuity Plan Sample and Template
An Easy-to-Use Business Continuity Plan Sample and Template
A business continuity plan sample template is a must-have tool for anyone developing a business continuity plan.
In this article, we’ll provide a detailed sample template that can be used and modified as needed, regardless of the type of disruption being addressed.
Having a template on hand can greatly simplify the creation of new business continuity plans, as well as emergency response plans, disaster recovery plans, and other continuity plans.
An Easy-to-Use Business Continuity Plan Sample Template
Continuity plans will vary in length and complexity, depending on the organization’s scale, its industry, and its needs.
However, the following outline can be customized and applied to a wide variety of circumstances. Each section covered below includes a short description of the section, as well as a list of specific points to address.
Every business continuity plan should include a section detailing general information about the plan and its purpose.
Here are a few items to cover:
- General recovery information, such as contact information for continuity coordinators, recovery site information, and critical dependencies affected by disruptions
- Types of disruptions, disasters, or emergencies that the continuity plan would address
- General recovery strategies, which should first aim to protect people, then business processes and assets
- Which business functions should be recovered, recovery sites, and recovery time frames
This section should only aim to provide a brief summary of the plan, without exploring any of the actual processes or procedures.
Training and Exercises
A business continuity team will be responsible for the execution of the plan. But change readiness is essential – in order to implement the plan properly, they will need to receive the proper training.
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This section will describe that training in detail, including:
- The specific goals of the training efforts
- The types of training that teams will receive
- Which team members will receive which training
- When training should be conducted and updated
- Exercises, drills, and simulations that will offer hands-on practice
Training should occur on a regular basis, in order to ensure that business continuity team members can respond competently and effectively if the plan is executed. Live exercises and drills can be used to simulate disruptions and give team members the chance to demonstrate their abilities.
Plan Activation Process
This section outlines the actual sequence of actions that will occur at the outset of the continuity plan.
In this section, it is useful to include:
- Notification checklists that describe a series of parties to contact at the outset of a response
- Business continuity team members’ responsibilities
- Declaration policies and procedures that describe guidelines for how disruptions will be communicated, the content of those communications, and so forth
Once these items have been completed and the plan has been activated, it is time to begin the core activities associated with this particular continuity plan.
Recovery and Restoration Procedures
Not every business continuity plan will have the same aim or purpose, though many revolve around disaster mitigation and recovery.
In such cases, restoration and recovery would be the primary aim of the continuity plan, which would include activities such as:
- General recovery activities and tasks, as well as the sequence of these tasks and who will be performing them
- Data retrieval procedures that will be conducted during certain types of IT disruptions
- Restoration and reconstruction procedures that will aim to rebuild systems and processes
- Relocation or remote working procedures that can be implemented during natural disasters or other disruptions that impact a workplace
Since these actions are the primary effort that will drive every business continuity effort, it may be tempting to create plans that consist only of these procedures.
However, it is important to realize that every other section of the continuity plan is equally important – without the proper training, for instance, business continuity teams won’t actually be able to implement the plan successfully.
Since business continuity plans should be implemented rapidly, it is important to have contact lists and details on hand.
These lists can include telephone numbers, email addresses, physical addresses, and other contact details for…
- Business continuity team members
- Government agencies
- Vendors and business partners
Having all of this information will save valuable time and ensure that business teams spend time only on the most important recovery and restoration activities, rather than spending that time searching for and compiling contact details.
An appendix can include other relevant information, such as:
- Other related business continuity plans, such as emergency response plans and continuity plans that cover other types of disruptions
- Documents and resources required for the successful implementation of the plan
- Required forms and reports, such as status reports, communication templates, and expense logs
The proper implementation of recovery and restoration plans can make a big difference in the outcomes and the effectiveness of those efforts. Therefore, the more detail that can be included, the better.
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How to write a business continuity plan template
To avoid the common pitfalls associated with growing a successful business, you’ll need to come up with a long-term plan. A business continuity plan template can help you anticipate and avoid disruptions to your company.
Unanticipated threats can wipe out your assets, while risky courses of action can lead to disastrous results. Take the pandemic as an example, which wrought havoc on companies’ plans for growth. In the first year, 43% of businesses temporarily closed , something few could have anticipated.
In this article, we’ll explore why you need a business continuity plan template to help you stay on steady footing, even if the ground beneath you shakes.
Get the template
What is a business continuity plan template?
A business continuity plan (BCP) is a roadmap for long-term success that factors in common pitfalls and risks. A business continuity plan template ensures that you dot your Is and cross your Ts, and craft a reliable plan to handle unexpected events or disasters.
The template will include fields for filling in information on your current resources, recovery procedures when you face critical setbacks, and a list of personnel responsible for addressing such issues.
The primary purpose of business continuity management is to analyze the current status of your company and its state of preparedness for unexpected threats. With it, senior management can find any weak spots in the business and proactively identify solutions to problems that could hinder progress toward your goals. Of course, there are other reasons you’d benefit from this template.
Why use a business continuity plan template?
Reiterating on the above, the main function of the business continuity plans template is to provide a framework for addressing any problems that may arise in various departments and areas of the business.
Without a plan for dealing with roadblocks, your business’s growth can be stunted, or worse, screech to a halt. All it takes is a few missteps or misguided risks to steer your company off course. 90% of small businesses fail within a single year if they can’t resume full operations following an unexpected disaster.
Don’t confuse a BCP with a disaster recovery plan. A BCP doesn’t just outline what to do in case of emergencies, but it presents ideas for recovering full functionality within the business to minimize the impact on growth.
Take your company’s sensitive data as an example. Relying solely on backups to external servers or hard drives could be risky. In your BCP template, you’ll want to detail how you can protect and manage your data in the event of a breach or severe weather conditions. For instance, a hybrid approach, using both a cloud-based solution and a private server, could afford you extra data security and safety.
There were 3,950 confirmed data breaches in 2020 alone, which highlights the dangers of ignoring your data security. The faster you can get back on your feet and recover from cyberthreats or unforeseen events, the easier it’ll be to hold onto your cutting edge and stay a step ahead of the competition.
Those are the benefits in theory, but let’s take a look at specific cases where BCP templates can help.
What are examples of business continuity plan templates?
Depending on your needs, these business continuity templates can provide a little extra inspiration to get started.
Risk assessment template for business continuity
Use a risk assessment table to calculate whether various weather conditions or other events could impact your day-to-day operations. Your business continuity management team could use resources such as this to identify potential threats—however unlikely —to make sure that the company isn’t caught off guard.
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While nobody could have predicted the havoc wreaked by Hurricane Katrina, a rigorous risk assessment system ensures that you have most bases covered, including natural disasters.
Even if your headquarters is sheltered from severe weather conditions, there may be secondary offices or physical data servers in high-risk areas. As such, it’s important to factor in all of your infrastructure to avoid getting blindsided.
Alternate site evaluation template
If you have employees working from home or away from your primary place of work, you can use an alternate site evaluation table to evaluate the possible risks. Have your employees fill out a table like this one so that you have all the relevant contact information on your books in case of an emergency.
This information can help you better understand your employees’ work arrangements and troubleshoot any issues should they come up.
BCP committee table template
Use a simple BCP committee table to determine member’s roles and responsibilities. For each member, you can fill out contact information, along with a list of the main duties they are required to carry out.
This will make it easy for the committee members to coordinate for meetings and have a clear action plan for what to do next.
Want a template that lets you do all of this in one document? monday.com has just what the doctor ordered.
monday.com’s business continuity plan template
On the monday.com business continuity plan template, you’ll be able to enter data such as committee member contact details, disaster recovery action plans, and evacuation information.
The template covers all bases regarding potential threats you could encounter as you grow your business. With it, you’ll be able to keep all the information in a single place and enter it in an easy-to-digest way to share with your employees.
And that’s not all. With monday.com Work OS, your employees can easily share and collaborate on tables and forms, so you can ask for input regarding secondary places of work and contact information. Plus, managers can access this information from anywhere, allowing them to see crucial details at a glance for better preparation.
Part of business continuity planning is ensuring your sensitive data is secure, so you’ll appreciate that monday.com protects your information with permission-based access. Only those in the BCP committee will be privy to the plans unless you wish to grant access to other employees.
If you want to expand beyond the BCP and really detail how you’ll deal with potential disasters and risks, we’ve got a few templates for you.
Related templates from monday.com
Let’s take a look at a few templates that are related to a business continuity plan template.
Disaster recovery template
A Disaster Recovery Template falls under the scope of the business continuity plan committee. It’s just what it sounds like: a comprehensive plan for necessary actions if disaster strikes. More specifically, the plan should inform your approach for getting systems back online when they go down.
In this disaster recovery template, you can include everything from cyber-attacks and data breaches to worldwide pandemics or natural disasters. You can integrate these reports into your overall BCP to get a comprehensive overview of your recovery plans.
Operating functions template
An operating functions template gives you an idea of how you can cut costs in various processes and workflows. It can also inform how you can implement more sustainable business practices and initiatives.
Check out these different operations templates from monday.com that can be used with the BCP template to outline potential risks associated with new initiatives and suggested changes to work processes.
Program risk register
The Program Risk Register Template is for the early-stage process of identifying and evaluating potential risks to your business. It complements the business continuity plan template well — you can focus on valid, severe, likely risks in your BCP, and have a separate table for risks of all likelihoods and potential levels of impact.
FAQs about business continuity plan templates
How do you write a business continuity plan.
You can write a business continuity plan by first listing the various departments of your company and what risks or threats they might face. From there, you can assess the likelihood of these threats coming to fruition. Once you have an idea of the probability of the various threats to your company, you can prioritize them.
With a prioritized list, you can start with the most pressing threat and proactively brainstorm what actions you could take if it were to arise. The purpose of the BCP is to shield your company against anything that could hinder your progress. Coming up with potential solutions for addressing hypothetical problems can prepare you for real ones in the future.
What is a small business continuity plan?
A small business continuity plan is a document that details potential risks and threats to a small business. It’s well worth creating such a document as a small business owner, as it can save you from disaster as you strive to scale the company.
For small businesses, any hitch can prove disastrous. 38.8% of US-based small businesses were affected by supply chain issues in 2021, which, for some, would have impeded growth significantly. Over-reliance on foreign suppliers could be an example of an unnecessary risk that, without being addressed, could spell disaster for a small business.
With the business continuity plan in place, you can protect your business in its most vulnerable state of growth. The plan forces you to think laterally about the threats that could sink your business. That way, you can make necessary course corrections and increase your chances of long-term survival.
What is an example of a business continuity plan?
An example of a business continuity plan is to plan out how you’ll protect your app’s uptime in the event something happens to one data center: for example, running a clone in AWS you can always fall back on.
What are the 3 elements of business continuity?
The three most vital elements within business continuity are resilience, recovery, and contingency.
- Resilience: how you’ll make it as hard as possible for critical functions to fail.
- Recovery: how you’ll get back to normal operations if disaster strikes.
- Contingency: what you’ll do if plan A for recovery fails.
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How to write a business continuity plan
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2 March 2021
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Life doesn’t always go according to plan. Even some of the most experienced business owners can be caught short when they’re faced with the unexpected. That’s why it’s important to have a tried-and-tested plan ready and waiting should the worst happen. Whether it’s a heavy snowstorm or a sudden broadband outage, business continuity is about keeping your business up and running when things go wrong.
According to the Office for National Statistics , over 10% of UK businesses fail each year. And while there are lots of reasons a business can go under, many fail because they’re unable to recover from a single event that suddenly devastates their business. Here, AXA explains more about business continuity planning and you’ll find an easy-to-follow checklist and template so you can start thinking about your own plan.
What is business continuity planning?
Business continuity planning refers to the systems and procedures that allow businesses to maintain or quickly resume functions in the event of a major disruption. Essentially, business continuity is like having a back-up plan.
A business continuity plan should outline procedures and instructions for staff members in the event of a disaster. The plan should cover things like:
- Business processes
- What to do with equipment and/or stock
- Who is responsible for what
- Emergency contact details
- Back-up power arrangement
Business continuity plans are commonly used when businesses experience disruption during extreme weather. But they also come in handy for day-to-day problems like your customers not paying on time, a staff member being off sick, or a supplier letting you down.
Here, AXA shares some tips and advice to get you thinking about what your own business continuity plan might look like. However, when it comes to putting your plan down to paper, we recommend consulting with professional bodies or other experts. The Business Continuity Institute and the ISO – Business Continuity Management Systems can help with business continuity planning standards and frameworks. They also provide training and resources (many of which are free) to businesses who need help with continuity planning.
Carry out a risk assessment
Before writing your business continuity plan, you’ll want to carry out a comprehensive risk assessment to identify the areas where your business is more vulnerable. Here’s a brief risk assessment checklist with the most common things to consider…
- Business partners
- Systems and processes
- Equipmenrt (e.g. computers, vehicles, tools)
- Legal compliance
Top tip: Get your staff involved in the risk assessment because they might be able to identify things you’re not aware of.
AXA offer a range of Risk Management guides which you can access guides here.
Write the BCP: what to include
For smaller businesses and sole traders, business continuity plans (BCP) don’t need to be as complex as the BCPs large corporations have. In your risk assessment, you will have identified several key areas of vulnerability and they be the focus of your plan. For example, your key areas might be things like ‘burglary’, ‘flooding’, ‘fire’ or a ‘staff member leaving’ and therefore the main body of your BCP will be made up of checklists in each of these key areas. The checklists will detail different scenarios and explain who’s responsible for what and provide timescales for different tasks.
A comprehensive contact list of all the important people you might need to speak to in an emergency is an essential part of business continuity planning. This will include key customers and suppliers, staff members, local emergency services and insurance providers. It’s good practice to update your BCP contact list regularly. And remember, any personal information about your employees must be kept secure and only shared with those who have a need to know.
You’ll also want to include an action and expenses logbook which is a great way to understand what worked well and what didn’t so you can improve your processes in the future. Equally, it can be a useful tool to document any essential expenses to show your insurance company
Top tip : Write your BCP in plain English so it’s easy to understand and everyone knows what’s expected of them. Instead of jargon and long-winded explanations, use simple sentences and bullet points.
Test and communicate the BCP
Good communication is essential when it comes to business continuity. Everyone who works for your business should read and understand the BCP before it’s fully implemented. This means you’ll have time to plan any additional training the staff might need. To test your BCP, you might want to rehearse your responses to the key areas you identified in your risk assessment. This will give you time to iron out any issues and ensure everyone knows exactly what to do and when.
Some businesses choose to send their BCPs to key customers and suppliers so everyone’s on the same page. It also means if you do encounter an emergency or disaster, you won’t need to waste your time sending it to all the relevant people.
Business continuity plan checklist
This business continuity plan (BCP) checklist template is a simple outline that you can build on and make specific to your business. When you go to create your own BCP, we recommended consulting with the Business Continuity Institute or other professional bodies.
- Key area checklists
Action and expenses log, business continuity plan example for uk business.
The introduction to your business continuity plan will include company information and contact details as well the overall objectives for the BCP. It might look something like this…
- ‘ Company Name’ Business Continuity Plan
- Name of person responsible
- (Include details of a secondary contact in the event of annual leave/sickness.)
This Business Continuity Plan has been designed to prepare ‘ Company Name’ to cope with the effects of an emergency. This document will provide instructions so ‘Company Name’s’ business functions can be maintained or quickly resumed in the event of a major disruption.
Key area checklist
For every area of vulnerability you identify in your risk assessment, you should complete a checklist to outline what the response should be. Here’s an example of a checklist to give you an idea of what to include…
When you’re creating a list of contacts for your BCP, it’s important to consider who you might need to speak to in an emergency. Most continuity plans have contact details for staff members, suppliers, customers, utility companies, local emergency services and insurance and banking companies.
When you’re dealing with an emergency and following your business continuity plan, it’s a good idea to document what you’re doing and when. Not only will it help you understand what worked and what didn’t in your BCP, but it could also act as evidence of the costs incurred during an emergency or for any potential insurance claims.
Your logbook might look something like this…
Insuring your business against interruption or unforeseen events
Having business insurance should be an integral part of any business continuity plan. AXA’s business insurance gives you protection from everyday business risks to large, unexpected compensation claims. It can protect your work, your people, your reputation, and ultimately, your future livelihood.
With AXA’s business insurance you can easily combine different covers and choose from a list of add-ons. So you only pay for the cover you need. You’ll leave with business insurance unique to your business, no one else’s. Click here to find out more about business insurance and how much the level of cover you need might cost.
Running a small business isn’t easy. Protecting it is.
Running a business is hard work. That’s why we’re doing all we can to make your insurance a bit simpler. From working to pay claims quicker to cutting down on business insurance jargon, find out what we’re doing to help.
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Business continuity plan template for entrepreneurs
While some companies have developed contingency plans, most have not. This lack of preparedness not only threatens the viability of the Canadian economy but, as in the case of manufacturing, it also jeopardizes the delivery of critical goods that depend on complex supply chain systems. Creating and maintaining a business continuity plan helps ensure that your business has the resources and information needed to deal with an emergency.
A well-designed plan will help you minimize the risk that an emergency poses to your employees, clients and suppliers, the continuity of your business operations and your bottom line.
To plan your business continuity exercise and mitigate the potential effects of an emergency, we suggest that you read our complete article on business continuity planning and use these templates:
Planning team for business continuity
Essential services/functions ranking
Essential services criticalness factor
Action plan for maintaining essential service/activity
Critical business partners or support providers
List of questions and initiatives
Business continuity plan checklist
Terms and conditions
We allow you to use these templates only as part of your business activities, but we do not guarantee that they fit your needs.
Unfortunately, we do not offer any assistance.
You are responsible for the content of the documents you create using these templates. We are not responsible for the value or accuracy of these documents, nor for the damages resulting from their use.
If you do not agree with what you just read, do not use the templates.
Here is an example of a business continuity policy format: Header Block: Depending on your company's style, you might need to include a header block on the policy. A header block includes the policy holder, policy signatory, policy date, review cycle, and version control details.
The following is a brief ILO example of how a small business owner developed a business continuity plan to mitigate the impact of COVID-19: COVID-19 Risk Assessment: high-risk profile Key Products: different types of canned sardines Objectives: Maximize the physical and emotional safety of the owner and workers
You can also approach your business continuity planning as including three types of responses: Proactive Strategies: Proactive approaches prevent crises. For example, you may buy an emergency generator to keep power running in your factory, or install a security system to prevent or limit loss during break-ins.
The focus of this policy is business continuity management. This policy defines the ongoing management process and procedures that each unit follows to: • identify and prioritize essential business functions • identify potential threats which could cause a break in their operations; •
Development of a business continuity plan includes four steps: Conduct a business impact analysis to identify time-sensitive or critical business functions and processes and the resources that support them. Identify, document, and implement to recover critical business functions and processes.
An example of a continuity strategy that a lot of businesses had to implement during the pandemic was remote working or work-from-home. This enabled businesses to continue their operations and keep their employees safe from contracting COVID-19 in the workplace. 5. Business Continuity Plan
This template outlines the structure involved in creating a business continuity plan. It provides an easy, comprehensive way to detail the steps that will comprise your unique BCP. Use this template to plan each phase of a typical BCP, including the business impact analysis, recovery strategies, and plan development.
A business continuity policy sets out the intentions and direction of your business continuity programme and communicates the scope and requirements to your employees. This helps your employees understand their roles and responsibilities for delivering the programme so they can meet the expectations.
Business continuity planning should ensure that: the safety and security of personnel is the first priority; an adequate management structure is in place to prepare for, mitigate and respond to a disruptive event using personnel with the necessary authority, experience, and competence;
20+ SAMPLE Business Continuity Policy Privatization Commission Business Continuity Policy download now Business Continuity Planning Policy Statement download now Business Continuity Management and Resilience Policy download now Business Continuity Policy Service Level Business Continuity Plans download now Sample Business Continuity Policy
Here is a sample of one of the completed sections from a business continuity plan for XYX Inc. Section 3: PLAN ACTIVATION Circumstances This Plan will be activated in response to any incident causing significant disruption to normal service delivery, particularly the delivery of key and critical activities.
Defne the scope, objectives, and assumptions of the business continuity plan. Business Continuity Organization Defne the roles and responsibilities for team members. Identify the lines of authority, succession of management, and delegation of authority. Address interaction with external organizations including contractors and vendors. Figure 1.
33+ Business Continuity Plan Examples 1. Business Continuity Plan Template Details File Format MS Word Pages Google Docs Size: A4 & US Download 2. Work From Home Business Continuity Plan Details File Format MS Word Google Docs Size: US Download 3. Business Continuity Plan Remote Work Template Details File Format MS Word Google Docs Apple Pages PDF
These will set the foundation for the business continuity examples and templates we'll share later on. Types of Business Continuity 1. Operational Operational continuity means that the systems and processes your business relies on are able to continue functioning without disruption.
Updated resources for business continuity planning; and; The previously free-standing BCP Disclosure Statement is now a part of the template itself. September 1, 2004. Attachment added to provide a draft BCP disclosure statement, which is discussed under "Section XIII Disclosure of Business Continuity Plan" of the revised template.
Business Continuity Planning - BCP: The business continuity planning (BCP) is the creation of a strategy through the recognition of threats and risks facing a company, with an eye to ensure that ...
An Easy-to-Use Business Continuity Plan Sample Template Continuity plans will vary in length and complexity, depending on the organization's scale, its industry, and its needs. However, the following outline can be customized and applied to a wide variety of circumstances.
A business continuity plan (BCP) is a roadmap for long-term success that factors in common pitfalls and risks. A business continuity plan template ensures that you dot your Is and cross your Ts, and craft a reliable plan to handle unexpected events or disasters. The template will include fields for filling in information on your current ...
Business continuity plan example for UK business Introduction The introduction to your business continuity plan will include company information and contact details as well the overall objectives for the BCP. It might look something like this… ' Company Name' Business Continuity Plan Date Name of person responsible Phone/Email/Address
To plan your business continuity exercise and mitigate the potential effects of an emergency, we suggest that you read our complete article on business continuity planning and use these templates: Planning team for business continuity Essential services/functions ranking Essential services criticalness factor